The AI Procurement Operating System
From vague requirement to award recommendation — AI handles the entire sourcing cycle, automatically.
Procurement Is Drowning in Manual Work
68% of sourcing time wasted
Spent on emails, spreadsheets, and document chasing — not strategy, negotiation, or supplier relationships.
Inconsistent RFx documents
Vague specifications cause supplier confusion, delayed responses, endless clarification rounds, and missed savings.
No institutional memory
Every new buyer re-learns what the last one already knew. Quotes and awards vanish into inboxes forever.
AI-POS eliminates all three — and replaces them with an intelligent procurement co-pilot.
One Platform. Three Outcomes.
AI that's built around real procurement work — not hype.
Do the work for you
Requirement intake, RFx generation, supplier matching, and bid evaluation run automatically — freeing your team for strategy and negotiation.
Every decision defensible
Policy validation, approved-vendor enforcement, weighted matrices, and a full audit trail on every RFx and award — compliance stops being a fire drill.
Surface hidden savings
Historical pricing, competitive tension, and AI insights uncover savings opportunities and cut cycle time by up to 70%.
One Platform. Every Procurement Step.
Four AI-powered modules, live today, covering the sourcing core.
AI Requirement Discovery
Converts vague requirements into a structured, RFx-ready Scope of Work.
🌐Vendor Discovery & RFx
AI supplier matching plus one-click multi-vendor RFx distribution.
🗄️Procurement Memory
AI-searchable repository of every RFx, quote, email, and award.
⚖️AI Bid Evaluation
Weighted matrix, policy checks, and a recommendation with confidence score.
Every Module, Purpose-Built for Procurement
AI Requirement Discovery
The AI interviews the requester, extracts hidden specifications, and produces an RFI/RFQ-ready Scope of Work automatically.
- Interactive AI questioning tuned to commodity type
- Automatic Technical Specification generation
- RFI/RFQ-ready documentation in minutes
Vendor Discovery & RFx Automation
AI recommends matched suppliers, enforces your approved vendor list, and distributes personalized RFx packages in one click.
- AI supplier matching + global discovery
- One-click RFI / RFP / RFQ generation
- Multi-vendor BCC email with Outlook integration
Procurement Memory Repository
Every RFx, quote, supplier email, and award — captured, classified by AI, and queryable in plain English.
- Email intelligence & AI document extraction
- Historical quotation database
- Natural language querying of past events
AI Bid Evaluation
Weighted decision matrix, policy validation, and a written award recommendation with confidence score and full justification.
- Configurable weights: price, tech, quality, OTD, risk
- Policy checks: minimum quotes, approved vendors
- Audit-ready award justification document
From Problem to Award in Five Steps
Calculate Your Procurement ROI
Procurement Leaders Trust AI-POS
"What used to take my team two weeks — spec, RFQ, chase, compare — now happens in two days. The award justification alone saves us hours per event."
"The Procurement Memory is the killer feature. When a buyer left last year we lost nothing — every quote and negotiation was already in the repository."
"Our auditors loved it. Every award has a weighted matrix, policy validation, and a documented rationale. Compliance stopped being a fire drill."
ILLUSTRATIVE TESTIMONIALS — TO BE REPLACED WITH CUSTOMER QUOTES AT LAUNCH
Trusted By
Frequently Asked Questions
Ready to transform your procurement function?
Tell us about your sourcing challenges — we'll show you exactly how AI-POS solves them.
The Complete AI Procurement Platform
Four AI-powered modules covering every stage of the sourcing lifecycle — from requirement discovery to award.
AI Requirement Discovery
Converts vague requests into detailed, RFx-ready Scopes of Work.
- Interactive AI questioning
- Automatic technical specification generation
- RFI/RFQ-ready documentation
- Adapts to commodity type & context
Vendor Discovery & RFx Automation
Match suppliers, generate RFx documents, and distribute in one click.
- AI vendor recommendation engine
- Approved vendor filtering & global discovery
- Multi-vendor BCC email + Outlook integration
- Live procurement dashboard
Procurement Memory Repository
Your entire procurement history — searchable and instantly queryable.
- Email intelligence & AI extraction
- Historical quotation database
- Previous award retrieval
- Natural language querying
AI Bid Evaluation
Objective, auditable evaluation with a defensible recommendation.
- Weighted decision matrix
- Policy validation & risk assessment
- AI recommendation with confidence score
- Award justification document
From Vague Request to Detailed Scope of Work — in Minutes
AI Requirement Discovery interviews the requester, extracts what's missing, and outputs RFx-ready documentation.
| Capability | Description |
|---|---|
| Conversational Requirement Intake | AI asks structured follow-up questions to extract hidden specifications, quantities, site conditions, delivery requirements, and budget parameters. |
| Automatic Scope of Work Generation | Converts the AI conversation into a structured, formatted SoW document ready for RFI or RFQ distribution. |
| Technical Specification Generation | Auto-populates technical specifications including standards, testing requirements, and performance parameters. |
| RFI/RFQ-Ready Documentation | Outputs documents formatted for immediate vendor distribution — no reformatting required. |
| Interactive AI Questioning | AI adapts its questions based on commodity type, prior answers, and company context. |
Find the Right Suppliers. Send Perfect RFx Documents. In One Click.
Vendor Discovery & RFx Automation matches suppliers to your specification and handles distribution end-to-end.
| Capability | Description |
|---|---|
| AI Vendor Recommendation Engine | Matches commodity and specifications against a curated supplier database, scoring vendors on capability fit. |
| Approved Vendor Filtering | Enforces your approved vendor list — flags unapproved suppliers and requires justification for exceptions. |
| Global Supplier Discovery | Surfaces alternative suppliers beyond your current list, expanding competitive tension. |
| One-Click RFx Generation | Auto-generates RFI, RFP, or RFQ documents incorporating the Scope of Work from Module 01. |
| Automatic Attachment Management | Packages all relevant documents (SoW, drawings, terms) into the RFx package automatically. |
| Multi-Vendor Email Distribution (BCC) | Sends individual, personalized RFx emails to each vendor simultaneously with BCC isolation. |
| Microsoft Outlook Integration | Opens a pre-populated Outlook draft for review before sending — maintaining the email audit trail. |
| Procurement Dashboard | Live view of which vendors received the RFx, who has responded, and what deadlines are approaching. |
Your Entire Procurement History — Searchable, Structured, Instantly Queryable
The Procurement Memory Repository captures every event, forever.
| Capability | Description |
|---|---|
| Email Intelligence | Paste any supplier email — AI classifies it (quote, query, rejection, counter-offer) and files it against the right RFx event. |
| RFI/RFP/RFQ Repository | Every sourcing document ever generated is stored, tagged, and searchable. |
| AI Document Extraction | Extracts key data (price, lead time, validity, terms) from uploaded supplier quotations automatically. |
| Historical Quotation Database | Full pricing history by commodity, supplier, and time period — trend analysis and negotiation leverage. |
| Procurement Knowledge Base | Accumulated institutional intelligence — decisions, exception justifications, supplier performance notes. |
| Previous Award Retrieval | Instantly find who won past tenders, at what price, and on what terms. |
| Supplier Communication History | Complete timeline of every interaction with every supplier, across all events. |
| Natural Language Querying | Ask in plain English: "Which suppliers quoted for flame detectors in 2024 and at what prices?" |
Objective, Auditable, AI-Powered Bid Evaluation — Every Time
Structured evaluation, enforced policy, and a defensible recommendation with full audit trail.
| Capability | Description |
|---|---|
| Weighted Decision Matrix | Configurable weights across price, technical compliance, quality, OTD, and risk — aligned to your policy. |
| Price Evaluation | Normalized price comparison with landed-cost adjustments and currency handling. |
| Policy Validation | Automatic checks: minimum quote requirements, approved vendor status, single-source justification triggers. |
| Supplier Quality Scoring | Integrates historical quality scores from the Repository — no manual look-up required. |
| On-Time Delivery Evaluation | Historical OTD performance pulled from the Repository and factored into the matrix. |
| Risk Assessment | Supply risk classification (Low / Medium / High) per supplier, flagged in the recommendation. |
| AI Recommendation Engine | Produces a written award recommendation with confidence score (0–100%) and rationale. |
| Award Justification Document | Auto-generates a complete, formatted award justification ready for approver sign-off. |
Building the Complete AI Procurement Operating System
The modules below are in active development. Join the waitlist to be first in line.
Live Today GA
Requirement Discovery
LiveVendor & RFx
LiveProcurement Memory
LiveBid Evaluation
LiveComing Soon
The AI Procurement Workflow — End to End
AI-POS maps to the complete procurement lifecycle. Every stage is supported, automated, and auditable.
See the workflow with your own use case
Bring a live requirement — we'll run it through the whole cycle in front of you.
Your Procurement Command Center
A real-time view of every active sourcing event, supplier response, and AI recommendation — in one screen. (Illustrative data)
| Vendor | RFx Ref | Sent | Status | Price | Tech |
|---|---|---|---|---|---|
| Apex Conveyor Systems | RFQ-2026-089 | 21 Jul | Responded | $41,200 | Full |
| Precision Rollers Ltd | RFQ-2026-089 | 21 Jul | Responded | $43,850 | Full |
| Beltech Industries | RFQ-2026-089 | 21 Jul | Pending | — | — |
| Pyrosafe GmbH | RFQ-2026-094 | 28 Jul | Overdue | — | — |
Built for the Complexity of Industrial Procurement
AI-POS is trained for the specific challenges of high-stakes, multi-supplier, technically complex sourcing.
Transparent Pricing. Enterprise Value.
Start small. Scale as your procurement team grows. Upgrade when you're ready.
Starter
- 3 users
- 500 AI credits / mo
- 10 RFx events / mo
- Top 5 vendor matches
- 6 months repository history
- Email integration
- Basic analytics
- Email support (48hr)
- API access
- SSO / SAML
Professional
- 15 users
- 2,500 AI credits / mo
- 50 RFx events / mo
- Top 20 vendor matches
- 3 years repository history
- Email + Outlook integration
- Standard analytics
- Priority email support
- API access
- White-label
Enterprise
- Unlimited users
- Unlimited AI credits
- Unlimited RFx events
- Unlimited vendor discovery
- Unlimited repository
- ERP + Email + Outlook
- Full analytics + API access
- Dedicated CSM
- SSO / SAML
- Optional white-label
Global Enterprise
- Everything in Enterprise
- Multi-entity / multi-country
- Full API + custom integrations
- Custom BI & analytics
- 24/7 support + SLA
- White-label included
- Custom AI training
- Dedicated deployment team
The Vision Behind AI-POS
Mechanical Engineer
📍 Pune, India
📧 kunal1111gupta@gmail.com
📱 +91 7775867757
💼 LinkedIn Profile
Kunal Gupta is a procurement leader with 9 years of hands-on experience running industrial sourcing at scale. He rose from graduate engineer to Assistant Purchase Manager at a leading insulation manufacturer, where he today oversees a ₹230 Crore procurement portfolio across two manufacturing plants — leading his team with structured KPI reviews and a Power BI-driven SCM dashboard.
His track record spans the full spectrum of what AI-POS automates. As the sole Capex Buyer for a ₹140 Crore greenfield manufacturing plant, he managed 40+ vendor contracts within a 7-month timeline. He has delivered $1 million in savings through competitive bidding and TCO-based contracts, improved DPO by 21 days through strategic negotiations and risk assessments, and maintained zero production downtime during a supply crisis by securing continuous supply.
Beyond capital projects, Kunal has led supplier risk management and import localization programs, built alternate sourcing networks with overseas vendors, driven a 38% reduction in packaging inventory through JIT implementation, run MRO rationalization with VMI and 9-Box planning, and led an ESG closed-loop material recovery initiative spanning 14 states — establishing a quality-driven scrap processing unit that cut costs and carbon footprint together.
AI-POS was born from that experience. After years of watching skilled procurement professionals lose their days to RFQ formatting, email chasing, and knowledge trapped in inboxes, Kunal set out to build the operating system he wished he'd had: an AI platform that handles the mechanical work of sourcing — so buyers can focus on strategy, negotiation, and supplier relationships.
Our Mission: The World's First AI Procurement Operating System
Today's procurement technology was built for the era of workflow automation — digitizing manual processes without fundamentally changing them. AI-POS is built for the era of intelligent automation — where AI doesn't just digitize steps, it replaces them.
Our goal is to build the world's first complete AI Procurement Operating System: a platform where AI assists procurement teams from the moment a requirement surfaces through sourcing, evaluation, contracting, purchasing, goods receipt, and supplier performance — with a full audit trail, a growing institutional memory, and intelligence that compounds with every transaction.
We are at the beginning of that journey. The four modules live today represent the sourcing core. The roadmap ahead covers the full procurement cycle. And the destination is a future where every procurement decision is faster, smarter, more defensible, and more strategic than anything possible before.
Let's Talk Procurement
Tell us about your sourcing challenges. We'll respond within 24 hours.
Direct Contact
What happens next?
1. We review your message within 24 hours
2. A short call to understand your sourcing setup
3. A live walkthrough of AI-POS with your real use case
Procurement Intelligence Hub
Insights, templates, and documentation for AI-native procurement teams.
Why AI Is the Next Frontier in B2B Procurement
Workflow tools digitized procurement. AI replaces the work itself. Here's what that shift means for CPOs.
Read soon →How to Build an RFQ That Gets Better Supplier Responses
Specification clarity, deadline design, and the follow-up rhythm that lifts response rates above 80%.
Read soon →The Hidden Cost of Manual Bid Evaluation
Undocumented awards, audit risk, and gut-feel decisions — and how a weighted AI matrix fixes all three.
Read soon →The AI-POS Procurement Maturity Model
From Manual to Autonomous: a five-stage framework for assessing where your team is today.
Request download →Building a Business Case for AI Procurement
ROI math, risk framing, and the slide deck your CFO actually wants to see.
Request download →Free Procurement Templates
Standard RFQ (Word), Supplier Evaluation Matrix (Excel), and Award Recommendation (Word).
Request pack →